DocGen drafts the agenda from your exhibits, runs the vote, records the minutes, redacts what's private, and publishes the record. The AI does the busywork so your clerk doesn't have to.
Generate · Organize · Simplify
Packet → agenda → meeting → sealed record · the whole flow in 36 seconds
Four phases, one system of record — every feature below is live today, and the rules are configurable per jurisdiction.
Import the agenda you already write
Drop your Word or PDF agenda — the sections and items build themselves, ready to reuse as a template
✦ day one, no rebuild
AI agenda drafting
Items, motion language & clerk's notes from your exhibits — each filed into the matching section automatically
✦ hours of retyping become minutes
You choose how AI touches each file
Attach as-is (never re-analyzed), draft one item, or split a bundled packet into many
Source citations
Every drafted item links to its exhibit page
Plain-language summaries
Resident-readable, drafted per item
Templates & cloning
Standing agenda skeletons for every body
Nested items & numbering
I, I.a, I.a.1 — renumbered automatically
Exhibit redaction
Draw a box — the public is served a permanently blacked-out copy
✦ replaces your PDF editor
Two-person approval
The submitter can never approve their own agenda
AI readiness check
Flags gaps — like a motion without a mover — before publish
One-file packet PDF
Agenda + every exhibit behind labeled dividers
Public link
Residents follow the broadcast view — internals stripped by the server
A link anyone can read aloud
mydocgen.app/m/xxxxx — five characters, no confusable letters — plus a QR code sized for the printed agenda and the podium slide
✦ share mode: QR, short link, socials
Your jurisdiction's public front door
A permanent page — mydocgen.app/j/your-town — with what's live now, what's coming up, and the archive of every past meeting by year. Print it on the newsletter once; it never changes
✦ the archive residents can actually find
Residents subscribe, the packet announces itself
A “notify me” box on your public page — the moment an agenda publishes, everyone who asked gets the link by email. Confirmed opt-in, one-click unsubscribe
✦ the town crier, automated
Ask the exhibit anything
A board member needs a figure mid-meeting — the AI answers from the document, with page citations
✦ no more hunting through a 90-page packet
Live roll-call voting
Stage the whole roll as aye, flip the exceptions, post it in one action — nothing reaches the public until you do
✦ retires the paper tally sheet
Motion & second capture
Recorded per item, with the outcome
The room follows the chair
Turn the page and every screen turns with it — board tablets and the public view stay on the item being discussed, with the motion, the roll call, and the exhibit on the page
✦ residents follow along in real time
Meeting Assist
About to move on without a vote, or with a motion missing its second? It asks — never blocks — and notes the answer in the history
✦ a clean record, kept clean live
The meeting video, on the meeting page
Stream through DocGen, embed your Zoom meeting, or point at your YouTube channel once — residents watch beside the agenda, snap the player anywhere, and the recording feeds the minutes with captions generated automatically (ADA)
✦ no cable channel required
Walk-on items
Allowed and logged — or locked. Your rule
Public comment
Per meeting or per item, shown with the item it addressed
Minutes that draft themselves
Generated from the actual motions, votes & comments the moment the meeting ends
✦ replaces an evening of minute-writing
Archival PDF/A minutes
Every minutes download is PDF/A-2b — the permanent-retention format — validated with veraPDF
✦ your retention schedule, satisfied
Records archive export
One ZIP per meeting: minutes, exhibits, sealed redactions & audit trail, hash-manifested for auditors
Sealed final record
Corrections require a reasoned, logged reopening
Unofficial until the board says so
Minutes live as an editable Word draft — edit inline or round-trip the file — until “Seal the record” generates the adopted PDF/A. Pre-seal copies carry a DRAFT watermark on every page
✦ the adoption workflow, as the law expects it
Minutes from your recording
Upload the audio — discussion-level minutes reconciled against the recorded votes; spoken public comments pulled into the review queue
The replay indexes itself
Because the room turned pages together live, the recording gets chapters per agenda item automatically — residents jump straight to the vote they care about. Nobody tags anything
✦ video chapters, zero effort
Audit history on everything
Who, what, when — permanent
Public minutes
One setting, matched to your disclosure rules
Branded recap PDF
Your name and letterhead, ready to file
Meeting packets are public records. DocGen treats them that way — with rails your solicitor will recognize and settings that match your jurisdiction's rules.
audited, not asserted — read the statement
Every publish, vote, motion, comment, and change to the record is logged — who, what, when — and readable from the meeting's history.
A published agenda is final and a concluded meeting is sealed. Corrections require a deliberate, logged reopening — the record stays trustworthy.
Require a second person's sign-off before publishing — the submitter can never approve their own agenda, and it's locked while under review.
Motions to modify, public minutes, ballot choices, live-meeting add rules — open-meeting requirements differ, so each is a setting, not a rewrite.
Minutes render as PDF/A-2b (ISO 19005-2) — the format records programs direct permanent records to — and validate with veraPDF, the archivist's standard.
Export any meeting as one archive: PDF/A minutes, exhibits, sealed redactions, audit trail — with a SHA-256 manifest an auditor can verify. No lock-in, provably.
How we handle audit, privacy & jurisdiction rules — read the FAQ →